The Erie Art Museum

The Erie Art Museum, located in the heart of historic downtown Erie, Pennsylvania, is a major regional museum with a collection of over eight thousand paintings, sculptures, drawings, prints, ceramics, metal works and textiles, and an annual schedule of eighteen to twenty exhibitions.

The institution dates back to 1898 and is regarded as one of the cornerstones of the arts in the Erie region. The Museum Complex encompasses a modern 10,500 square foot facility, connected to some of the oldest and most beautiful structures in the city.

The Museum is a designated Regional Folk Art Support Center, and in 2011 was awarded the National Medal for Museum and Library Services. The Erie Art Museum is an important part of an exciting and well-funded downtown development initiative occurring in the old Erie city center.  

The Erie Art Museum’s mission is to maintain an institution of excellence dedicated to the promotion and advancement of the visual arts: by developing and maintaining a quality art collection, by encouraging art in all its forms, by fostering lifelong art learning, and by building community among artists, art students and the public. The Erie Art Museum is a green institution occupying a LEED Gold certified facility and expresses its commitment to future generations through policies that assure and promote environmental sustainability. The Erie Art Museum is a proud partner to Erie Arts & Culture, a grantee of the Pennsylvania Council on the Arts and an Erie County Lead Asset as designated by the Erie County Gaming Revenue Authority.

When the Museum has employment opportunities, information is posted on this page.

DonorPerfect Administrative Specialist (Part-Time)

Position Summary:

Under the supervision of the Director of Development, the DonorPerfect Admin. Specialist is responsible for working with the development staff for the development and maintenance of accurate and complete donor records in a confidential manner, and ensuring that all gifts are properly acknowledged on a weekly basis. The specialist will also assist with record coding, report generation and tracking donors.

Responsibilities:

  • Process and record all gifts and pledges as well as generates personalized acknowledgements weekly. Create and maintain mail merge acknowledgment letters for acknowledgment of gifts.
  • Manage all existing codes and tables; create new values when needed to meet new strategies. Input and audit all data for accuracy. Export and report parameter settings. Conduct all global changes and/or data imports to maintain data.
  • Produce standard and custom reports (weekly, monthly, on demand) – work with staff to identify standard reports they can run on their own, be point person for custom and one-time reporting requests.
  • Work with Staff and consultants to clean up existing data. Identify and eliminate duplicate records.
  • Promote supportive environment by performing job in a cordial, respectful and considerate manner.

Qualifications:

  • A minimum of 3-5 years of experience with DonorPerfect
  • Advanced working knowledge of Microsoft Office products.
  • Understanding of principles and strategies of philanthropy, including donor confidentiality.
  • Understanding of nonprofit accounting basics
  • Excellent oral and written communication skills.
  • Ability to exercise good judgment and act diplomatically.
  • Initiative; self-starter; ability to work independently.
  • Demonstrate ability to work within a time-intensive, highly participatory and collaborative environment with a strong team orientation.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. Download a pdf of this job description.

If interested please send your resume and cover letter to Joshua Helmer